Integrated accounting ERP
ScaleERP: one system that runs your company from invoice to financial statements
Every document in your company posts its own journal entry: sales invoices, stock vouchers, receipts, payroll runs and production orders. Your trial balance is balanced at every moment, and management sees sales, cash and profit from a single dashboard.
- Trading and distribution companies
- Manufacturers (feed, food, assembly)
- Wholesale businesses
- Multi-branch, multi-warehouse companies
- 17connected modules
- 100%automatic posting of documents
- 4 levelsof permissions: module, screen, action, branch
- AR / ENscreens and printouts
Challenges ScaleERP solves
- 1
Accounts lag behind reality
Entries are posted by hand at month-end, so the numbers never reflect the real position when decisions are made.
- 2
Stock doesn't match the books
Item costs are estimates, and shortages only show up at stocktake, when it's too late.
- 3
Every department uses a different tool
Sales on one program, payroll on Excel, production on paper, and no single view of the company.
How ScaleERP works
- 01
Invoice or document
Entered once by the responsible department.
- 02
Automatic posting
The journal entry is created from the account mapping matrix.
- 03
Instant update
Inventory, cash, and customer and supplier balances.
- 04
Reports and decisions
Live dashboards and financial statements.
ScaleERP modules in detail
Every module is connected to the rest of the system: data is entered once and reaches everywhere it's needed.
- 01
General ledger and posting engine
The heart of the accounting system: every financial document posts its entry automatically, and unbalanced entries are rejected.
- Unlimited-level chart of accounts
- Cost centers with allocation ratios
- VAT and withholding tax
- Reversal entries with a full trail
- 02
Inventory and costing
Full control of items, with moving average cost recalculated on every movement.
- Warehouses, bin locations and transfers
- Batches, serial numbers and expiry dates
- Barcode stocktake with movement freeze
- Item card showing the balance after each movement
- 03
Sales and point of sale
A complete sales cycle from quotation to collection, plus a fast POS.
- Quotations and sales orders with stock reservation
- Cash, credit and instalment invoices
- Tiered price lists and credit limits
- Touch-screen POS with shifts and Z reports
- 04
Purchasing
Controlled purchasing with approvals and three-way matching to protect the business.
- Automatic purchase requests at reorder level
- Weighted comparison of supplier quotes
- Approval of purchase orders by value
- Landed cost allocation of shipping and customs
- 05
Treasury, banks and cheques
Manage liquidity across every payment method and track receivables precisely.
- Cash boxes, banks and e-wallets
- Receipts split across payment methods
- Cheque portfolio with every status
- Bank reconciliation and debt ageing
- 06
HR, payroll and biometric attendance
From clock-in to salary payment, in one connected cycle.
- Fixed, flexible and night shifts with biometric devices
- Lateness policies, penalties and leave
- Advances, loans and piece-rate wages
- Payroll runs, bank transfer and social insurance reports
- 07
Fixed assets
A complete asset register with automatic depreciation and journal entries.
- Assets by custodian and cost center
- Straight-line, declining or units-of-production depreciation
- Transfers and revaluation
- Sale and disposal with gain or loss
- 08
Manufacturing
Actual unit cost from materials, labour and machine time.
- Work centers and machines with hourly rates
- Bills of materials and routings
- Production orders and FEFO issuing
- Variance and machine efficiency reports
- 09
Sales reps, distribution and shipping
Track reps, delivery trips and cash-on-delivery collections.
- Routes, targets and tiered commissions
- Loading trips and shortage settlement
- Couriers and cash on delivery
- Mobile app for reps with GPS visits
- 10
Closing and financial statements
Controlled period closing and ready-made statements with period comparison.
- Monthly close with automatic checks
- Year-end close and balance carry-forward
- Income statement, balance sheet and cash flow
- Dashboards for management and departments
- 11
Customer service, marketing and e-store
An ongoing relationship with customers after the sale, and an online store tied to inventory.
- Tickets and complaints with SLAs and escalation
- Warranty claims and maintenance contracts
- Campaigns and discount coupons
- Online store that creates sales orders automatically
- 12
AI assistant
An AI assistant inside the system that understands context and shortens tasks.
- Draft documents from plain-language requests
- Daily alerts on shortages and overdue items
- Flags sales below cost
- Every action waits for your approval
More capabilities
- Approval workflows by amount and branch, with delegation during leave
- Independent numbering per document and branch
- Audit trail with old and new values
- Two-step sign-in and remote session termination
- A4 and 80mm thermal printing in Arabic and English
- Excel import with preview
Who is ScaleERP for?
- Trading and distribution companies
- Manufacturers (feed, food, assembly)
- Wholesale businesses
- Multi-branch, multi-warehouse companies
ScaleERP FAQ
Is ScaleERP suitable for manufacturers?
Yes. It includes a full manufacturing module: bills of materials, routings, production orders, machine job cards, and actual unit cost from materials, labour and machine depreciation.
Are journal entries created automatically?
Yes. Every invoice, receipt, stock voucher and payroll run posts its entry automatically from the account mapping matrix, and the system rejects any unbalanced entry.
Does it support biometric attendance and payroll?
Yes. It connects to biometric devices and supports shifts, lateness policies, leave and advances, then produces the payroll run and pays it through the bank, cash box or e-wallets.
Can I subscribe to specific modules only?
Yes. Subscriptions are per module: start with accounting, inventory and sales, then add payroll or manufacturing later.
Does it support multiple branches and warehouses?
Yes. Branches, warehouses and cash boxes with per-user permissions, and reports per branch or for the whole company.
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Book a ScaleERP demo
We'll walk you through the system using scenarios from your own business and answer every question.