Education management ERP
EduFlow: run your institution from application to certificate
Applications arrive from your website, students take their seat in class, invoices are issued with sibling discounts and instalment plans, and every payment is posted to accounting. Teachers take attendance from their phones, while parents receive alerts and grades and pay fees from the app.
- Private and international schools
- Nurseries
- Course and training centers
- Quran schools
- 3apps: parent, teacher, bus supervisor
- QRcertificate verification
- Automaticsibling discounts and payment allocation
- Onlineapplications via your website
Challenges EduFlow solves
- 1
Collections and arrears are unclear
Instalments for several siblings, discounts and partial payments calculated by hand.
- 2
Timetables and absences on paper
Clashing periods, cover arranged by phone, and parents hearing about absences too late.
- 3
Grades and certificates take weeks
Marks entered in Excel, totalling errors, and certificates with no way to verify them.
How EduFlow works
- 01
Application
From the branch or the school website.
- 02
Admission and placement
Assessment, interview, then seat reservation.
- 03
Invoice and instalments
Discounts and plans with automatic posting.
- 04
Daily follow-up
Attendance, grades and parent notifications.
EduFlow modules in detail
Every module is connected to the rest of the system: data is entered once and reaches everywhere it's needed.
- 01
Academic structure
Model your institution as it really is: branches, buildings, programmes, levels and classes.
- Branches, buildings and rooms with capacity
- Academic years, terms and holidays
- Programmes: school, nursery, courses, Quran school
- Class capacity calculated from actual enrolments
- 02
Students and parents
A complete profile for every student and family with all the detail you need.
- Family, health, allergy and attachment records
- Multiple guardians and a designated payer
- Automatic sibling detection
- Import students and families from Excel
- 03
Admissions and enrolment
An organised admissions cycle from application to promotion to the next year.
- Applications from the branch or website
- Assessments and interviews with WhatsApp alerts
- Priority waiting list and seat reservation
- Transfers, withdrawals and bulk promotion
- 04
Fees, instalments and collections
Precise fee management with every kind of discount and instalment plan.
- Fee structures per level
- Sibling, staff-child and merit discounts
- Instalment plans with late fees
- One payment split across several children
- 05
Timetables and attendance
Clash-free timetables and attendance taken in seconds.
- Teacher allocation with workload checks
- Drag-and-drop timetable that prevents clashes
- Automatic cover teacher suggestions
- Daily or per-period attendance with parent alerts
- 06
Curriculum, assessment and exams
From curriculum planning to verified certificates.
- Curriculum distribution across weeks
- Weighted components or skills-based assessment
- Exam rooms, seat numbers and fast mark entry
- QR-verified certificates and transcripts
- 07
Parent, teacher and supervisor apps
Continuous school-home communication from the phone.
- Parents: attendance, grades, fees and payment
- Teachers: attendance, grades and homework offline
- Supervisors: student boarding and drop-off
- Announcements, messaging and instant notifications
- 08
Transport and support services
Every school service linked to the student's profile and invoice.
- Buses, routes, stops and GPS tracking
- Clinic with allergy alerts
- Activities and trips with parental consent
- Books, uniform and canteen sales
- 09
Accounting, payroll and administration
The ScaleERP accounting platform inside your school.
- Automatic posting of fees and collections
- Payroll including extra periods
- Year-end close and student roll-over
- Principal's dashboard: capacity, collections, absence
More capabilities
- Ready-made roles: principal, registrar, teacher, fees accountant, student affairs, bus supervisor
- Teachers see only their own classes
- Institution website with programmes, applications and jobs
- Turn parent enquiries into applications
- Smart alerts for repeated absence and late payment
- Unified print templates per branch
Who is EduFlow for?
- Private and international schools
- Nurseries
- Course and training centers
- Quran schools
EduFlow FAQ
Is EduFlow suitable for nurseries and course centers?
Yes. The programme type is set in configuration: a school with grades, a nursery with skills, a Quran school with parts, or a course with levels, and assessment is configured per programme.
How are sibling discounts calculated?
The system detects siblings automatically from family records and applies the discount by child order according to your settings. One payment can be split across several children's instalments.
Is there an app for parents?
Yes. Parents follow attendance, grades, fees and bus location, and pay instalments from the app, with the receipt and journal entry created automatically.
Can teachers take attendance without internet?
Yes. The teacher app records attendance offline and syncs when the connection returns, and parents receive the absence notification.
Is accounting part of the system?
Yes. EduFlow is built on the ScaleERP platform, so fees, collections and payroll post to the same accounts without extra software.
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Book a EduFlow demo
We'll walk you through the system using scenarios from your own business and answer every question.