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Property & real-estate management

Real Estate ERP: properties, leases and real-estate marketing in one system

Every property, unit, lease and payment is clearly in front of you. The system reminds tenants before each instalment with the lease number, unit and amount, routes maintenance requests to the right technician, and records every transaction in both the owner's and the company's accounts.

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Built for
  • Property management companies
  • Real-estate agencies and brokers
  • Building and compound owners
  • Developers and real-estate marketers
Occupancy and collections dashboard Occupancy and collections dashboard
  • Automaticreminders before and after due dates
  • Matchingoffers to client requests
  • Taxsales and purchase invoices
  • Fulluser activity log

Challenges Real Estate ERP solves

  • 1

    Late payments slip through

    Many instalment dates across many units, followed up by phone and memory.

  • 2

    Owner accounts are unclear

    What was collected? What was spent on maintenance? What is the management fee?

  • 3

    Offers and requests don't meet

    A client is looking for a unit while the right listing sits with another agent.

How Real Estate ERP works

  1. 01

    Property and units

    Register properties and owner details.

  2. 02

    Lease and payments

    Automatic payment schedule per lease.

  3. 03

    Reminders and collection

    Automatic messages and receipts.

  4. 04

    Owner statement

    Clear collections, expenses and fees.

Real Estate ERP modules in detail

Every module is connected to the rest of the system: data is entered once and reaches everywhere it's needed.

  • 01

    Owners, tenants and clients

    A separate file and account for every party in the transaction.

    • Owners, tenants, clients and suppliers
    • ID, contact details and documents
    • Statement of account per party
    • Lease and transaction history
  • 02

    Properties and units

    A complete inventory of your properties with status and details.

    • Properties with units and types
    • Unit status: leased, vacant, under maintenance
    • Specifications, attachments and photos
    • Occupancy rate per property
  • 03

    Leases and payments

    Organised leases with automatically generated payment schedules.

    • Leases with different terms and payment cycles
    • Automatic payment schedule per lease
    • Renewal and termination
    • Deposits and additional charges
  • 04

    Property management and commissions

    Manage third-party properties with full transparency.

    • Management agreements with owners
    • Management fee and brokerage commission calculation
    • Owner statements
    • Expense allocation to units
  • 05

    Collections and reminders

    Never miss a due instalment again.

    • Reminders before and after due dates
    • Messages with lease number, unit and amount
    • Editable message templates
    • Arrears report by property
  • 06

    Maintenance

    Maintenance requests tracked through to closure.

    • Requests per unit
    • Assignment to technicians
    • Status and cost tracking
    • Cost charged to owner or tenant
  • 07

    Legal cases

    Track legal files linked to leases.

    • Cases linked to the lease and tenant
    • Enforcement cases
    • Hearing dates and documents
    • Status of every case
  • 08

    Real-estate marketing and matching center

    Match every request to the right listing automatically.

    • Listings with specifications and price
    • Client requests and criteria
    • Matching center that suggests the best fit
    • Agents and their commissions
  • 09

    Accounting and tax invoices

    A full accounting system inside your property platform.

    • Receipts, payments and journal entries
    • Chart of accounts, cash boxes and banks
    • Cost centers and period closing
    • Tax sales and purchase invoices

More capabilities

  • Company and branch settings
  • Technician and agent management
  • Accounting period closing
  • Multiple bank accounts
  • Detailed per-user permissions
  • Log of every action in the system

Who is Real Estate ERP for?

  • Property management companies
  • Real-estate agencies and brokers
  • Building and compound owners
  • Developers and real-estate marketers
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Real Estate ERP FAQ

Does the system remind tenants about payments?

Yes. It sends internal and external reminders for due and overdue instalments, including the instalment number, lease, unit, property and amount.

Can it manage properties on behalf of other owners?

Yes. It includes management agreements with owners, commission calculation, and owner and tenant statements.

What is the matching center?

A tool that compares clients' property requests with available listings and suggests the best fit for each request, helping you close deals faster.

Does it include accounting and tax invoices?

Yes. Receipts and payments, journal entries, chart of accounts, cash boxes and banks, cost centers, period closing, and tax invoices for sales and purchases.

More solutions from Systema

Book a Real Estate ERP demo

We'll walk you through the system using scenarios from your own business and answer every question.

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